Facial recognition & liveness
Verify™ matches the geometry of a live face, not just a photo, and liveness detection blocks still images and recordings. Every clock-in confirms the right person is actually present.
Platform / Verify™
Verify · Biometric Time & AttendanceTake a selfie. You’re ready to work.
Verify™ is CareTeams’ biometric identity engine. It replaces badge swipes, paper logs, and shared PINs with mobile facial recognition, location verification, and tamper-evident proof of presence for every clinician on every shift. It’s the foundation everything else on the platform depends on.
Online or offline. Any device. Every clinical environment.
Identity verified ✓ · Location confirmed ✓Liveness checked · works offline
1B+ Engine installed base Time records captured by the biometric engine behind Verify™ — field-proven with 70,000+ users.
1★ The PBJ penalty CMS staffing rating for the quarter when a PBJ audit finds significant gaps between hours reported and hours verified. Source: CMS Five-Star Technical Users’ Guide, July 2026
6 Required by federal law Data points federal law requires Medicaid home health visits to verify electronically — including who, where, and when. Source: 21st Century Cures Act, §12006
How it works
Four steps, under two minutes.
- 1
Download the app
Any iOS or Android device becomes a biometric time clock. No hardware to install. No badges to issue.
- 2
Take a selfie
Facial recognition with liveness detection confirms identity. No photo spoofing. No shared logins. The right person, confirmed.
- 3
Location confirmed
GPS verifies the clinician is at the right facility, unit, or visit address at clock-in, inside a geofence set for each location.
- 4
Audit trail built instantly
Every punch is timestamped, biometrically verified, and tied to a specific clinician, role, and location — automatically, even offline.
How it compares
Verify™ vs. legacy time tracking.
How does Verify™ time and attendance compare to badge and PIN systems, and to paper logs?
| Capability | Verify™ | Badge / PIN | Paper logs |
|---|---|---|---|
| Tamper-proof proof of presence | Yes | No | No |
| Prevents buddy punching | Yes | No | No |
| Works offline | Yes | Limited | Yes |
| GPS location confirmation | Yes | No | No |
| Breadcrumbing across shift | Yes | No | No |
| PBJ-ready records (LTC) | Automatic | Manual | No |
| Holds up to CMS survey scrutiny | Yes | Marginal | No |
| Holds up to legal scrutiny | Yes | No | No |
| Device-agnostic (phone, kiosk, wearable) | Yes | No | No |
| Automatic payroll export | Yes | Varies | No |
| Exception flagging & supervisor review | Automated | Manual | No |
| Liveness detection / anti-spoofing | Yes | No | No |
- Yes / Automatic — full capability, built in
- Partial / Limited — possible but manual or incomplete
- No — capability not present
Core capabilities
Proof of presence, built for every clinical environment.
Hospital basements, rural facilities, patient homes — the places where a badge reader or a web page gives up. Resilient capture in weak-signal conditions is a design requirement for every clinical deployment we take on.
Location verification
GPS confirms the clinician is inside the right facility’s geofence at clock-in. Punches outside the boundary are flagged for review, which matters most in home health and multi-site systems.
Works in low-connectivity environments
Facial recognition, location capture, and the full punch sequence work without a connection. Records are held securely on the device and sync automatically when connectivity returns.
Any device, personal or shared
Any iOS or Android phone becomes a personal time clock. Shared kiosk mode supports multi-clinician clock-in at a central station on the unit or at the staff entrance.
Attestation & e-signature
Configurable punch questions capture pre-shift screening, injury reporting, and break attestation. Clinicians review and sign their timecards electronically.
Exception management
Punches outside biometric, location, or overtime thresholds are flagged for supervisor review, with full context. Supervisors approve overtime before it posts, with delegates for coverage.
Multi-location & hierarchy
From a single surgery center to a multi-site health system, Verify™ handles hierarchies, units, roles, and punch permissions, each with its own rules and approvers.
Payroll-ready integration
Verified time flows into payroll preparation through configurable export formats — ADP, Workday, SAP, Oracle and other processors — formatted the way your payroll team needs it.
Why proof of presence matters in healthcare
In healthcare, time fraud is a patient safety problem.
In most industries, time fraud is a payroll problem. In healthcare, it’s a patient safety problem, a compliance problem, and a legal problem at the same time. Verify™ was built with those clinical stakes in mind.
CMS Payroll-Based Journal
Nursing homes must report every hour worked by every staff member, and CMS audits those submissions. When an audit finds significant gaps between hours reported and hours verified, the facility’s staffing rating drops to one star for the quarter. Verify™ produces biometrically verified hours, ready for PBJ reporting.
Five-Star Quality Rating
Staffing is one of the three domains in a nursing home’s Five-Star rating, and it’s calculated from PBJ data. Documentation gaps show up in the rating, the rating shows up in referrals, and referrals show up in census.
Accreditation reviews
When a surveyor asks who was on the floor at 8:14 a.m. on a specific date, a spreadsheet won’t answer it. Verify™ answers in seconds: the right clinician, the right location, the right time, backed by biometric confirmation.
Legal & compliance scrutiny
After a patient safety incident, billing dispute, or labor action, attendance records get examined. Biometrically verified, timestamped, tamper-evident records are far stronger evidence than paper logs or shared logins.
Strike & agency staffing events
During a labor disruption, your facility fills with clinicians you’ve never worked with. Verify™ enrolls each replacement clinician in under two minutes, confirming identity and location before they reach the unit. Compliance Shield™ handles the credential check.
Home health & rural care
Federal law requires Medicaid home health and personal care visits to be verified electronically: who provided the care, for whom, where, and when it started and ended. Verify™ captures that proof at the patient’s door, even where there’s no signal.
Configuration
Built for simple or complex, at any scale.
From a 5-person surgery center to a multi-site health system with thousands of clinicians and intricate pay rules. Every scenario is configurable.
Overtime rules
Federal 40-hour weekly overtime, California daily overtime, and custom rules, configurable by facility, role, and pay group — including union and CBA-specific rules.
Pay groups & differentials
Define pay groups by pay calendar, overtime rules, and accruals. Configure shift, weekend, and specialty differentials by role.
Punch permissions
Hierarchy-based permissions let each clinician clock in only to the roles, units, and locations they’re authorized for.
Shifts & time off
Shift templates, absence and time-off requests, and approval workflows, all tied to the verified time record.
Roles & delegation
Payroll manager, unit manager, supervisor, administrator — each role gets precisely defined permissions for timecard review and approval, with temporary delegates for coverage.
Scheduled reports
Hours, overtime, exceptions, and attendance by unit, generated on demand or delivered automatically on the schedule you set.
Payroll preparation
Accurate, auditable, efficient.
The goal of any time system is to categorize every hour for every clinician correctly and pay them accurately and on time. Verify™ makes that simple without giving up the detail that compliance documentation requires.
- Real-time dashboard — who is working, who is approaching overtime, and where coverage stands at a glance
- Timecard management — centralized review, approval, and correction of time entries by supervisors
- Employee self-service — clinicians review and electronically sign their own timecards
- Prior-period adjustments — authorized corrections, with the original record preserved for audit
- Absence & time off — requests and approvals captured alongside hours for a complete record
- Period close — lock, close, and export each pay period, so only approved, verified time reaches payroll
Biometric privacy, built in
Consent-first biometrics.
Facial recognition at work comes with obligations, and Verify™ is designed around them.
- Illinois · BIPA
Built to support compliance with biometric privacy laws such as the Illinois Biometric Information Privacy Act (BIPA).
Consent before enrollment
Clinicians give explicit consent before their face is enrolled.
Encrypted template
Face data is converted into an encrypted template, protected in transit and at rest.
Used only to verify identity at work
It is used for nothing else, and it is never sold.
Deleted when employment ends
Biometric data is deleted on a published retention schedule.
See Verify™ in action.
No generic demo. A focused conversation about your specific time tracking challenges, your compliance obligations, and what proof of presence should look like at your facility.